Tuesday, June 18, 2024
HomeBlogAccessible PDF: Ensuring Inclusivity in Document Design

Accessible PDF: Ensuring Inclusivity in Document Design

Online PDF editors are indispensable tools to make all types of content more accessible and inclusive to visually or auditorily-impaired people. Web designers, UX and UI engineers, and other designers can use features such as editing, making documents fillable, and enhancing scanned PDFs to make content both aesthetically pleasing and accessible. The importance of making content accessible is why many of the best online editors include these features, such as adjusting fonts and colors. This blog will explore more of how online PDF editors can help make online material comply with web accessibility standards and how you can change PDFs online to make them more inclusive.

Accessible PDF: How to Edit PDF Files for Accessibility

Before the introduction of Web Content Accessibility Guidelines (WCAG), early web pages were designed without visually or auditorily impaired people in mind. This oversight was quickly remedied by the creation of the WCAG, which stated that all content on the internet should be:

  • Able to be perceived by people with various senses (sight or sound)
  • Able to be navigated through the use of clear, concise direction

These standards are still in place, but some content is still made without these guidelines in mind, which is why some businesses and organizations often have to use edit PDF text tools and other online editors to make changes to their web pages or other important documents. These tools can make needed modifications that have to do with a page’s font size and color scheme and add assistive technology like video or audio descriptions.

Some of the ways that you can make all your content more inclusive is by using a text edit online PDF editor to make text adjustments or layout changes that comply with worldwide web inclusivity standards. The best online editors also let you create a more proper document structure, with clear, bolded headings and subheadings that make the page easier to follow for low-sight individuals.

How to PDF Modify Online

If you do need to make your documents more accessible, you can usually make the changes with an online PDF editor or download the program to your desktop, laptop, or mobile device. But usually, you can also make changes to any PDFs online, by uploading the document to a program’s online browser.

When you modify a PDF online, depending on the program or provider, all your files and documents will be deleted from the company’s servers to make sure no one else can access your important, confidential data. But the other advantage of doing modifications online is that you can usually do them for free. Many of these online PDF editors allow you to use their features for a limited amount of time before you need to sign up for a free trial or more access.

How to Make a Fillable PDF More Accessible

PDF fillable forms are a convenient way to make everything from filling out online applications and accessing goods and services offered online easier. However, there are ways that PDF fillable forms can be made more user-friendly for people with impaired vision or hearing. Since many PDF fillable forms give you several options to choose from in text, a more inclusive fillable PDF could use audio descriptions of each word.

The text choices could also be colored differently, so low-vision users can more easily distinguish them from other colors on the page. For hearing-impaired users, rather than audio descriptions, you could also insert alternative text that is image and symbol-based so there is no confusion about the options. Color is also another impediment for visually-impaired users, which means that sometimes the color contrast of specific pages has to be reduced to be more visible.

How to Change PDFs Online for Better Accessibility

When you need to edit PDF text or any digital document to increase accessibility, you can often follow three simple guidelines that apply to any industry or organization, regardless of the content:

  • Use a simple, easy-to-follow format (headings, subheadings)
  • Get feedback from users to see where you can improve
  • Use metadata to give users a quick summary or description of the page

Online PDF editors can help you make all these improvements, while also increasing the accessibility for people who use screen readers or text-to-speech tools. You can also use PDF editors to insert hyperlinks where necessary, but hyperlinks that have a different color scheme or use an audio descriptor to describe the link.